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Website Privacy Notice


This privacy notice discloses the privacy practices for www.wildwoodprograms.org. This privacy notice applies solely to information collected by this website. It will notify you of the following:

  • What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
  • What choices are available to you regarding the use of your data.
  • The security procedures in place to protect the misuse of your information.
  • How you can correct any inaccuracies in the information.

 

Information Collection, Use, and Sharing 


We are the sole owners of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill your request, e.g. to process a donation.

Unless you ask us not to, we may contact you via email in the future to tell you about Wildwood news, events or changes to this privacy policy.

 

Your Access to and Control Over Information 


You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

  • See what data we have about you, if any.
  • Change/correct any data we have about you.
  • Have us delete any data we have about you.
  • Express any concern you have about our use of your data.

 

Security 


We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for "https" at the beginning of the address of the Web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.

We use an outside payment gateway company to process donations made by credit card. These companies do not retain, share, store or use personally identifiable information for any secondary purposes beyond processing your donation.

 

Links

 
This website contains links to other sites. Please be aware that we are not responsible for the content or privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of any other site that collects personally identifiable information.

 

If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at 518-836-2311.

WILDWOOD PROGRAMS

NOTICE OF PRIVACY PRACTICES

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

This notice has been in effect since April 14, 2003.  If you have any questions about this notice, please contact Wildwood’s Privacy Officer at (518) 640-3321.

OUR PRIVACY COMMITMENT TO YOU:

    At Wildwood Programs, we understand that information about you and your family is personal.  We are committed to protecting your privacy and sharing information only with those who need to know and are allowed to see the information to assure quality services for you.  This notice tells you how Wildwood Programs uses and discloses information about you.  It describes your rights and what our responsibilities are concerning information about you.
    Wildwood Programs is required by law to maintain the privacy of protected health information, to provide individuals with notice of its legal duties and privacy practices with respect to protected health information, and to notify affected individuals following a breach of unsecured protected health information.
    All people who work for Wildwood Programs (including volunteers, interns, and contractors) will follow this notice. 
    All information we create or keep that relates to your health or care and treatment, including information that can be used to identify you (such as name, address, birth date, social security number, medical information, service plans, etc.) will be considered protected health information.

YOUR HEALTH INFORMATION RIGHTS:

    You have the following rights concerning your health information. When we use the word “you” in this notice we also mean your personal representative.  Depending on your circumstances, and in accordance with state law, this may be your guardian, involved parent, spouse, or adult child, or your advocate.
•    You have a right to see or inspect your health information and obtain a copy. Some exceptions apply, such as psychotherapy notes, records regarding incident reports and investigations, and information compiled for use in court or administrative proceedings.
•    If we deny your request to see your health information, you have the right to request a review of that denial.  A professional chosen by Wildwood Programs who was not involved in denying your request will review the record and decide if you may have access to the record.
•    You have the right to ask Wildwood Programs to change or amend your health information that you believe is incorrect or incomplete.  We may deny your request in some cases, for example if Wildwood Programs did not create the record or if after reviewing your request, we believe the record is accurate and complete.
•    You have the right to request a list of the disclosures Wildwood Programs has made of your health information.  We will not, however, keep or provide you with a list of certain disclosures, for example, disclosures made for treatment, payment and health care operations, or disclosures made to you or made to others with your permission.
•    You have the right to request a restriction on uses and disclosures of your health information.  However, Wildwood Programs is not required to agree to your request, if, in their professional judgment, the restriction could negatively impact treatment, payment or health care operations, or in the event of an emergency.
•    You have the right to request that Wildwood Programs communicate with you in a way that will help keep your information confidential.
•    You have the right to receive a paper copy of this notice.  You may ask Wildwood Programs staff to give you another copy, or you may obtain one from our website at www.wildwoodprograms.org
•    To request access to your health information or to request any of the rights listed here, you may contact any of your Wildwood Programs staff or Wildwood’s Privacy Officer at (518) 640-3321.

WILDWOOD PROGRAMS’ RESPONSIBILITIES FOR YOUR HEALTH INFORMATION:

Wildwood Programs is required by law to:
•    Maintain the privacy of your information
•    Give you this notice of our legal duties and practices concerning the health information we have about you
•    Follow the rules in this notice.  Wildwood Programs will use or share information about you only with your permission except for the reasons explained in this notice. We will tell you if we make changes to our privacy practices in the future.  If significant changes are made, Wildwood Programs will give you a new notice and will post a new notice on our website at www.wildwoodprograms.org.

HOW WILDWOOD PROGRAMS USES AND DISCLOSES HEALTH CARE INFORMATION:

Within Wildwood Programs, we may use and disclose health information without your permission for the purposes described below.  If sharing information outside of Wildwood Programs, we will obtain your consent to share confidential information.  For each of the categories of uses and disclosures, we explain what we mean and offer an example.  Not every use or disclosure is described, but all of the ways we will use or disclose information will fall within these categories:
•    Treatment:  Wildwood Programs will use your health information to provide you with treatment and services.  We may disclose health information to residential, employment, school, service coordination, day services, residential habilitation, recreation, and other Wildwood Programs personnel, volunteers or interns who are involved in providing you care.  For example, involved staff may discuss your health information to develop and carry our your Individualized Service Plan (ISP).  Other Wildwood Programs staff may share your health information to coordinate different services you need, such as medical tests, respite care, transportation, etc.  We may also need to disclose your health information to your service coordinator and other providers outside of Wildwood Programs who are responsible for providing you with the services identified in your ISP or to obtain new services for you.
Wildwood Programs may use and disclose health information to contact you as a reminder that you have an appointment for treatment or services at one of our programs.
•    Payment:  Wildwood Programs will use your health information so that we can bill and collect payment from you, a third party, an insurance company, Medicare or Medicaid or other governmental agencies.  For example, we may need to provide the New York State Department of Health (Medicaid) with information about the services you received through one of our programs so they will pay us for the services.  In addition, we may disclose your health information to receive prior approval for payment for services you may need.  Also, we may disclose your health information to the US Social Security Administration, or the Department of Health, or to the Office for People With Developmental Disabilities to determine your eligibility for services, coverage or your ability to pay for services.
•    Health Care Operations:  Wildwood Programs will use health information for administrative operations.  These uses and disclosures are necessary to operate our programs and services and to make sure all consumers receive appropriate, quality care.  For example, we may use health information for quality improvement to review our treatment and services and to evaluate the performance of our staff in caring for you.  We may also disclose health information to clinicians and other personnel for on-the-job training.  We will share your health information with other Wildwood Programs staff, for the purposes of obtaining legal services and conducting fiscal audits.  We will also share your health information with Wildwood Programs staff to resolve complaints or objections to your services. We may also disclose health information to our business associates who need access to the information to perform administrative or professional services on our behalf.

OTHER USES AND DISCLOSURES THAT DO NOT REQUIRE YOUR PERMISSION:

    In addition to treatment, payment and health care operations, Wildwood Programs will use your health information without your permission for the following reasons:
•    When we are required to do so by federal or state law;
•    For public health purposes, including prevention and control of diseases, injury or disability, reporting births and deaths, reporting child abuse or neglect, reporting reactions to medication or problems with products, and to notify people who may have been exposed to a disease or are at risk of spreading the disease;
•    To report domestic violence and adult abuse or neglect to government authorities if you agree or if necessary to prevent serious harm;
•    For health oversight activities, including audits, investigations, surveys and inspections, and licensure. These activities are necessary for government to monitor the health care system, government programs, and compliance with civil rights laws.  Health oversight activities do not include investigations that are not related to the receipt of health care or receipt of government benefits in which you are the subject;
•    For judicial and administrative proceedings, including hearings and disputes. If you are involved in a court or administrative proceeding we will disclose health information if the judge or presiding officer orders us to share the information;
•    For law enforcement purposes, in response to a subpoena, or other legal process, to identify a suspect or witness or missing person, regarding a victim of a crime, a death, criminal conduct at the facility, and in emergency circumstances to report a crime;
•    Upon your death, to coroners or medical examiners for identification purposes or to determine cause of death, and to funeral directors to allow them to carry out their duties;
•    To organ procurement organizations to accomplish cadaver, eye, tissue or organ donations in compliance with state law;
•    For research purposes when you have agreed to participate in the research an Institutional Review Board or Privacy Committee has approved the use of the health information for the research purposes;
•    To prevent or lessen a serious and imminent threat to your health and safety or someone else’s;
•    To authorized federal officials for intelligence and other national security activities authorized by law or to provide protective services to the President and other officials;
•    To correctional institutions or law enforcement officials if you are an inmate and the information is necessary to provide you with health care, protect your health and safety or that of others, or for the safety of the correctional institution;
•    To governmental agencies that administer public benefits if necessary to coordinate the covered functions of the programs;
•    To the Wildwood Foundation, for the purposes of fundraising.  Such information can only include dates of treatment, demographic information, department of service, treating staff, outcome information, and health insurance status.  You may opt out of receiving future fundraising notifications.

USES AND DISCLOSURES THAT REQUIRE YOUR AGREEMENT OR AUTHORIZATION:

    Wildwood Programs may disclose health information to the following persons if we tell you we are going to use or disclose it and you agree or do not object:
•    To family members and personal representatives who are involved in your care if the information is relevant to their involvement and to notify them of your condition and location; or
•    To disaster relief organizations that need to notify your family about your condition and location should a disaster occur.

AUTHORIZATIONS REQUIRED FOR ALL OTHER USES AND DISCLOSURES:

    For all other types of uses and disclosures not described in this Notice, Wildwood Programs will use or disclose health information only with a written authorization signed by you or your personal representative that states who may receive the information, what information is to be shared, the purpose of the use or disclosure and an expiration for the authorization.  Written authorizations are always required for use and disclosure of psychotherapy notes and for marketing purposes. NOTE:  if you cannot give permission due to an emergency, Wildwood Programs may release health information in your best interest.  We must tell you as soon as possible after releasing the information.
    You may revoke your authorization at any time.  If you revoke your authorization in writing we will no longer use or disclose your health information for the reasons stated in your authorization.  We cannot, however, take back disclosures we made before you revoked and we must retain health information that indicates the services we have provided to you.

CHANGES TO THIS NOTICE:

    We reserve the right to change this notice.  We reserve the right to make changes to terms described in this notice and to make the new notice terms effective to all health information that Wildwood Programs maintains.  We will post the new notice with the effective date on our website at www.wildwoodprograms.org and in our facilities. 

COMPLAINTS:

    If you believe your privacy rights have been violated:
•    You may file a complaint with the Wildwood Programs Privacy Officer, 1190 Troy-Schenectady Rd., Building 1, Latham, NY 12110, (518) 640-3321. 
•    You may contact the Secretary of the Department of Health and Human Services.  You may call them at (877) 696-6775 or write to them at 200 Independence Ave. S.W., Washington, DC 20201.

All complaints must be submitted in writing.  You will not be penalized for filing a complaint.
 

Attend an event! 

2019 Spring Gala!


29 Mar 2019;
07:00PM - 11:00PM

Please join us as we honor Nick and Lisa Preddice at the 2019 Wildwood Foudnation Spring Gala! This event is our annual premiere fundraising event and will be held on Friday, March 29th from 7pm-11pm at the Albany Capital Center. 

What is new this year? 

Members of the Honorary Committee will be invited to a champange Reception beginning at 6:30pm. Meet the Foundation Board members, enjoy a glass of champagne and preview the Silent Auction before the event starts!

Interested in attending?

Please contact Jennifer Lawrence at (518)836-2318 or jlawrence@wildwoodprograms.org to purchase tickets or learn about sponsorship opportunities!

Honorary Committee Tickets:

$250/individual or $450/couple

General Tickets:

$175/person

RSVP deadline is March 21st! 

 

Thank you to our generous sponsors! 

Presenting Sponsor: Thrivent Financial & Greg and Dawn Mengel
Ayco
BBL Family of Companies
KeyBank
Powmat Ltd. 
SEFCU
The Affinity Group, LLC
The Massry Family
Whiteman, Osterman & Hanna LLP
Berkshire Bank
Hugh Johnson Advisors LLC
Janney Montgomery Scott, LLC/Kevin Kelly Kellie Dupuis
Lemery Greisler LLC
Nigro Companies
Rose and Kiernan, Inc. 
Rosetti Development Companies
Rosetti Properties
Times Union
Wells Fargo Advisors
Datto, Inc. 
Amsure Associates, Inc. 
C.T. Male Associates
County Waste and Recycling
Enterprise Fleet Management
First New York Federal Credit Union
Hannay Reels Inc. 
Hoffman Enterprises
Jaeger & Flynn Associates, Inc.
Lutz, Selig & Zeronda, LLP
Marra's Pharmacy, Inc. 
Marvin and Company, P.C., CPAs
Northeastern Fine Jewelry
Porsche of Clifton Park
Reid, McNally & Savage, LLC
Renaissance Corporation of Albany 
Roemer Wallens Gold & Mineaux
Teal, Becker & Chiaramonte, CPAs, PC
The Rosenblum Companies
The Undisputed Champions and The Schrecks
UHY LLP, Certified Public Accountants
Walter S. Borisenok Family Foundation
Wilcenski & Pleat, PLLC
Wilmington Trust

 

 

 

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